Studio Rental
Service
Agreement
STUDIO RENTAL SERVICE AGREEMENT
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This STUDIO RENTAL SERVICE AGREEMENT (“Agreement”) is made and entered
into this ____ day of _______________, 2024, by and between:
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STUDIO PROVIDER:
Studio Name: SHARECAST STUDIOS
Studio Address: 5555 College Street, Suite 105, Beaumont, TX 77705
Email: book@sharecaststudios.com
Phone: 409-319-2278
(Hereinafter referred to as “Provider”)
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Individually the "Party" and collectively the "Parties" to this Agreement agree as follows:
WHEREAS, the Provider operates a studio space for rental use by third parties; andWHEREAS, the Renter desires to use the studio space for the purposes described herein, and the Provider agrees to rent the studio space under the terms and conditions set forth herein.
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I. Scope of Services. The studio is available for podcasting, videography, and photography purposes as outlined in this Agreement. Any other activities must be approved by Provider.
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II. Booking. All bookings are on a first-come, first-served basis. Renters are required to submit an online booking form or contact Provider directly to reserve a time slot.
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a. Additional Hours. Additional hours will be billed at an hourly rate, determined by the services, equipment, and other resources utilized by the Renter.
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b. Late Arrivals. Renters arriving late will be subject to a late fee, with the originally scheduled session time(s) and date(s) remaining unchanged.
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c. Minors and Guardians. All minors under the age of 18 must be always accompanied by a guardian while on the premises. Individuals must be 18 years or older to book a session. Guardians are required to make the booking on behalf of their minors. Guardians who book for minors assume full responsibility for any damages incurred and agree to uphold all obligations outlined in this Agreement. By making the booking, guardians ensure the minor's compliance with all terms and conditions.
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III. Rental Fees and Deposit. A non-refundable deposit of 50% is required to confirm the booking. The full deposit must be paid in full before the studio session begins.
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a. Security Deposit. A non-refundable security deposit is required to secure the studio booking. Please note that while we offer flexibility in rescheduling, if necessary, this deposit will not be refunded under any circumstances. Full payment must be made online prior to confirming the reservation. We are in the
process of finalizing insurance deductibles, which will be incorporated into the final pricing to cover potential damage to equipment during the rental period.
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b. Additional Services and Equipment. Any additional services or equipment requested during the studio session must be specified at the time of booking and will each incur an attached price. The Renter acknowledges that these additional charges will be added to the total balance due for the session.
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IV. Cancellation Policy. Refunds will only be issued for cancellations made at least 72 hours in advance. No refunds will be provided for missed appointments or cancellations made within 72 hours of the scheduled time.
a. Cancellation by Provider. The Provider reserves the right to terminate this Agreement due to unforeseen circumstances, including but not limited to natural disasters or building emergencies. In such cases, the Renter shall be entitled to a full refund or the option to reschedule the session at a mutually agreed-upon date.
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V. Use of Studio. The Renter agrees to utilize the studio solely for [Specific Use, e.g., podcasting, photography, videography, etc.]. The Renter shall refrain from engaging in any illegal or hazardous activities and must comply with all relevant local, state, and federal laws, including safety codes and ordinances. The Renter is prohibited from making any permanent alterations to the studio, such as painting, drilling holes, or affixing items to the walls. Any activities or modifications outside the agreed-upon scope of services require prior authorization from the Provider.
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a. Provided Studio Equipment. Provider will provide professional-grade microphones, cameras, lighting, and backdrops for Renter. Users must operate equipment responsibly and as directed by studio staff. Renter agrees to return all equipment and furnishings to their original state at the end of the rental period.
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b. Renter Equipment. Renters may bring and use their own equipment with prior approval from Provider. However, Provider is not responsible for any damage or loss of personal equipment during the session.
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c. Equipment Malfunctions. In the event that technical issues arise during the studio session due to equipment malfunction that cannot be resolved promptly, the Renter will have the option to reschedule the session for a later date. The Provider will make reasonable efforts to rectify any technical problems as quickly as possible to minimize disruption to the session.
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d. Technical Assistance. A staff member will be available for general assistance during the session. However, additional technical support may incur extra charges.
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e. Occupancy. By signing this Agreement, the Renter acknowledges that the Provider has established an occupancy limit of no more than six (6) occupants in the studio, and an additional four (4) in the lounge, unless prior authorization is granted by the Provider.
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VI. Condition and Maintenance of Premises. The studio must be left in the same condition itwas found. All trash, props, and equipment must be removed by the Renter at the end of the rental period. The Renter is responsible for any damage or excessive wear and tearcaused during the rental period and agrees to cover all repair costs as assessed by the Provider.
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VII. Rules and Regulations. Smoking, vaping, and the consumption of alcohol or illegal substances are strictly prohibited on the premises. Food and beverages are not permitted in the studio without prior authorization from the Provider. Additionally, no animals or petsare allowed on the premises unless specifically approved by the Provider in advance.
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a. Behavior. Renter(s) and their guests must behave respectfully toward staff and other studio users. Disruptive, aggressive, or disrespectful behavior will result in immediate termination of the session without a refund.
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b. Prohibited Uses. The Renter agrees that the studio shall not be used for any pornographic, racist, or otherwise offensive activities. The use of the studio for content that promotes hate speech, discrimination, or illegal activities is strictly forbidden. Violation of this clause will result in immediate termination of the Agreement and forfeiture of any deposits or fees paid.
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VIII. Insurance. If the Renter possesses general liability insurance, they must provide proof of coverage to the Provider for review and approval prior to booking. If the Renter does not have liability insurance, they shall assume full responsibility for any damages or injuries that may occur during the rental period
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IX. Confidentiality and Non-Disclosure. The Renter agrees that any information shared by the provider regarding studio operations, proprietary methods, or business practices shall be considered confidential. The Renter shall not disclose, share, or reproduce any confidential information or materials without the Provider’s prior written consent. This confidentiality obligation shall remain in effect during and after the termination of this Agreement.
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X. Intellectual Property Rights. The Provider retains all rights, title, and interest in the intellectual property and materials provided in the studio, including but not limited to copyrighted designs, branding, and other creative assets.
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a. The Renter may not use the Provider’s name, logo, or trademark in any promotional material without prior written consent.
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b. Any intellectual property created by the Renter within the studio space remains the property of the Renter, unless otherwise agreed in writing.
XI. Force Majeure. Neither Party shall be liable or responsible to the other for any delay or failure to perform any obligation under this Agreement due to events beyond its reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, epidemics, or government restrictions. If such an event occurs, the affected Party shall notify the other Party as soon as possible and make reasonable efforts to minimize the impact of the force majeure event. If the force majeure impact cannot be minimized or eliminated, either Party may terminate this Agreement without further liability, except for payment of any fees due up to the date of termination.
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XII. Default and Termination. Failure to comply with any term of this Agreement will result in immediate termination of the Agreement and forfeiture of all fees and deposits. The Provider reserves the right to evict the Renter without notice for any breaches of this Agreement, including but not limited to illegal activities or destruction of property.
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XIII. Indemnification and Liability. The Renter shall indemnify and hold harmless the Provider, its employees, agents, and representatives from any and all claims, damages, losses, or liabilities arising out of or related to Renter’s use of the studio. The Provider is not responsible for loss or damage to any personal property brought into the studio or left on the premises during or after the rental period.
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a. Limitation of Liability. The Renter acknowledges and agrees that the Provider is not liable for any loss of income, revenue, or other damages, including but not limited to claims related to the delay or failure in uploading, distributing, or broadcasting any recorded content, or the need to re-record content for any reason. The Provider makes no guarantees regarding the timing or quality of recordings and will not be held responsible for any indirect, consequential, or incidental damages arising from the use of the studio, equipment, or services. By signing this agreement, the Renter waives any right to pursue legal action against the Provider for claims related to lost profits, revenue, or income due to delays, technical issues, or the need for re-recording.
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XIV. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, including the Texas Property Code and Business and Commerce Code. The Renter agrees to comply with all Texas fire safety regulations, building codes, and any other applicable laws and regulations. The studio is a drug-freeand weapon-free zone. No illegal substances, firearms, or explosives are permitted on the premises.
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XV. Disputes. Any disputes arising from this Agreement shall be submitted to the jurisdiction of the courts located in Jefferson County, Texas.
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XVI. Omission Clause. The failure of either party to enforce any right or provision of this Agreement shall not constitute a waiver of such right or provision or any other right or provision of this Agreement. Any omission or delay in the exercise of any right or remedy provided herein shall not affect the validity of the Agreement or any part thereof.
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XVII. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any prior or contemporaneous oral or written agreements.
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XVIII. Amendments and Modifications. This Agreement may only be amended or modified with a written agreement signed by both Parties.
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